Terms & Conditions

Ownership of Copyright/Copyright Licence

  1. The copyright in the Work, including all preparatory designs for the Work which includes but is not limited to sketches, graphic works, project development and production drawings, models, characters, prototypes and other matters (“Artwork”), commissioned by the Commissioner shall be retained by the Illustrator.

  2. The Commissioner is deemed to have accepted these terms and conditions if it does not object within one calendar week of receiving the Illustrator Commissioner Agreement form.   

  3. The Commissioner or the Client (where the Commissioner is acting as an intermediary) is granted a licence solely as specified and for the usages set out on the face of this Illustrator Commissioner Agreement form. 

  4. For the avoidance of doubt, the Illustrator shall have the right to use the Work and Artwork for the purpose of self-promotion, unless both parties agree otherwise in writing. This includes sharing on the Illustrators website and social media channels (an NDA can be signed if required).

  5. The licence hereby granted is conditional upon the Illustrator having received payment in full of all monies due.

  6. The licence hereby granted is personal to the Commissioner or the Client (where the Commissioner is acting as an intermediary) and the rights may not be assigned or sub-licensed to any third parties without the Illustrator's prior written consent.

  7. The Commissioner accepts that the use of the Work and Artwork is restricted as specified in the Illustrator Commissioner Agreement form. Further use of the Work or Artwork is subject to an additional licence to be granted by the Illustrator.  Both parties shall negotiate the terms of the additional licence in good faith. 

    Payment

  8. Unless stated otherwise in this Agreement, the Fee is payable in Pound Sterling, inclusive of all of Illustrator’s expenses and preparation time. 

  9. All fees due to the Illustrator shall be exclusive of any applicable Value Added Tax (“VAT”) or like tax (which shall be additional). 

  10. If and to the extent that VAT is payable the Illustrator will render to the Commissioner a VAT invoice.

  11. The Commissioner shall pay all invoices within 30 days of the date of the invoice. The Illustrator reserves the right to charge interest at the annual rate of [8%] above the Bank of England base rate for the time being, to accrue daily from the due date until payment is received.

    Cancellation

  12. If a commission is cancelled by the Commissioner, the Commissioner shall pay a cancellation fee as follows:

    a. 30% of the agreed fee if the commission is cancelled more than 30 days before their event;

    b. 50% of the agreed fee if the commission is cancelled between 7-14 days before the event

    c. 100% of the agreed fee if the commission is cancelled at Stage 2

    If the commission is cancelled at an intermediate stage, a fair and reasonable amount on account of the Fee due under this Agreement commensurate with the Schedule performed to date of such cancellation.
    In the event of cancellation, ownership of all rights granted under this Agreement shall revert to the Illustrator unless the Artwork is based on the Commissioner's visuals or otherwise agreed.

    Delivery

  13. The Illustrator shall use reasonable endeavours to deliver the relevant Artwork as digital files in accordance with the specifications to the Commissioner by the agreed date and shall notify the Commissioner of any anticipated delay in which case the Commissioner may (unless the delay is the fault of the Commissioner) ask the Illustrator to deliver the relevant Artwork as agreed in the Schedule or on a mutually agreed date – whatever is the later date. The Commissioner may cancel the commission without payment in the event of the Illustrator failing to meet the thereby agreed date.

  14. THE ILLUSTRATOR SHALL NOT BE LIABLE FOR ANY CONSEQUENTIAL LOSS OR DAMAGES ARISING FROM LATE DELIVERY OF THE DELIVERABLES.

  15. The Commissioner shall make an immediate objection upon delivery if the Artwork is not in accordance with the brief. If such objection is not received by the Illustrator within 21 days of delivery of Artwork it shall be conclusively presumed that the Artwork is acceptable.

  16. If the client does not communicate amendments by the date agreed in Stage 4 of the delivery schedule, it will be assumed drawings are satisfactory and the final invoice will be issued.

    Changes

  17. If the Commissioner changes the brief and requires subsequent changes, additions or variations, the Illustrator may require additional payment. The Illustrator may refuse to carry out changes, additions or variations which substantially change the nature of the commission.

    Guarantees

  18. Except where Artwork is based on reference material or visuals supplied by the Commissioner or where otherwise agreed, the Illustrator guarantees that the Artwork is original and does not infringe any existing copyright.

  19. The Commissioner guarantees that any necessary permissions have been obtained for the use of reference material or visuals supplied by the Commissioner or the Client and undertakes to keep the Illustrator fully and effectively indemnified against any and all claims and expenses including reasonable legal fees arising from the Illustrator's use of any materials provided by the Commissioner or the Client.

    Original Artwork

  20. The original Artwork shall not be intentionally destroyed, altered, retouched, modified or changed in any way whatsoever without the written consent of the illustrator.

  21. Where hard copy original Artworks are supplied the Commissioner shall return all Artwork to the illustrator not later than 3 months after delivery in undamaged, unaltered and unretouched condition.  The Commissioner may make and retain copies to enable it to exploit the rights granted with the Artwork.

  22. If the original Artwork is lost or damaged at any time whilst in the Commissioner’s custody the Commissioner shall pay compensation to the Illustrator for the loss/damage of the Artwork at a rate to be agreed in good faith between the parties.

    Credits/Moral Rights

  23. The Commissioner shall ensure the Illustrator is credited in any editorial use of the Work. Credits for non-editorial use are not required unless so indicated on the front of the Illustrator Commissioner Agreement form.

    Dispute Resolution

  24. In the event of any dispute between the parties, both parties will seek in good faith to resolve the dispute amicably by negotiation.  

  25. Either party may give the other a written notice that it wishes to refer a dispute to formal mediation (“Mediation Notice”).  If within two weeks of service of a Mediation Notice the dispute has not been resolved, the parties shall then try to settle the dispute by mediation in accordance with the Model Mediation Procedure of the Centre for Effective Dispute Resolution.  If that fails, or after either party has made all reasonable efforts to follow that procedure, either party may commence proceedings in a court of competent jurisdiction.  Either party may at any time seek injunctive relief from a court of competent jurisdiction.

    Governing Law

  26. These terms and conditions are governed by the law of England and Wales and may not be varied except by agreement in writing. The parties hereto submit to the exclusive jurisdiction of the English Courts.